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The following steps are to be followed when funding through the Heritage Grant Program:

-- The property owner should consult with the Heritage Advisory Committee as early as possible in the planning of the project to determine whether the proposed project is eligible for funding and what funding, if any, is available.

-- The property owner will show confirmation that property taxes are in good standing, no outstanding work orders (Building Services) and no outstanding work orders (Fire Department).

-- The property owner will submit an application for a Heritage Grant Program to the Heritage Advisory Committee by May 9, 2008. The application will include all details necessary for a full understanding of the proposed work (i.e. materials to be used, dimensions, mortar mixes, cleaning chemicals for masonry, etc.). Where necessary, the Building Department may request additional plans, specifications, drawings or photos.

-- Building Services will review the application and submit the completed application form to the Collingwood Heritage Advisory Committee.

-- The Grants Review Sub Committee of the Collingwood Advisory heritage Committee will visit the building, discuss the proposed work with the owner, and prepare comments on the proposed project.

-- The application will be included on a Collingwood Heritage Advisory Committee agenda and a notice of the meeting will be provided to the property owner. Note: The property owner is encouraged to attend the meeting to discuss with the Collingwood Heritage Advisory Committee the application and to answer any questions the Collingwood Heritage Advisory Committee members may have regarding the project.

-- The property owner will be advised of the Collingwood Heritage Advisory Committee's decision regarding their application, and conditions, if any, regarding the application, by mail.

-- The property owner will obtain a Heritage Building permit and is required to contact the Collingwood Heritage Advisory Committee concerning any changes to the project that are proposed during the course of the work. Note: Collingwood Heritage Advisory Committee approval is based on the initial application and any deviation from this initial application may result in the project being refused funding.

-- The property owner is responsible for overseeing the work and ensuring that the contractor is aware of Collingwood Heritage Advisory Committee requirements for this project. The Grants Review Sub Committee of the Collingwood Heritage Advisory Committee will be working with the property owner as the project proceeds.

-- Town of Collingwood Building Service is to be advised when the work is completed and the project will then be inspected to ensure conformity to the application submitted.

-- The grant will be paid to the property owner by the Town of Collingwood once the work has been approved and on the basis of the receipts for project costs. All invoices must be submitted by December 15th the year the grant was allocated.

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